Best Practices for Implementing UAN Checks in Large Organisations

In the current era characterised by the escalating complexity of workforce management, large organisations are confronted with a pivotal juncture between compliance and efficiency. At the heart of this challenge lies a powerful tool – the UAN check. This raises the question, what precisely is a UAN check, and why has it emerged as a cornerstone in the recruitment procedures of leading corporations?

From the prevention of dual employment to creating a safe workplace environment, UAN checks present a multitude of advantages. However, numerous organisations find it challenging to fully leverage these benefits, due to factors such as outdated systems, inconsistencies in data, and the extensive nature of the verification process. This blog post aims to explore the complexities of UAN checks, highlighting their significance in the contemporary business environment and, more importantly, elucidating strategies for large organisations to implement them efficiently.

Before understanding what UAN check is, let’s brush the basics first, that is let’s take a look at what moonlighting or dual employment is all about.

What Is Dual Employment or Moonlighting?

Moonlighting or dual employment pertains to the practice of individuals undertaking supplementary tasks beyond their primary employment duties, frequently without the knowledge of their existing employer. Employees who participate in moonlighting activities may find themselves burdened with an excessive workload, leading to fatigue, diminished productivity and possible conflicts of interest.

What Is UAN Verification?

Moonlighting can only be effectively addressed through the implementation of appropriate strategies and UAN verification stands as one of the most efficient methods for identifying candidates and/or employees engaged in moonlighting activities. Digiverifier, recognized as a premier provider of background verification solutions, excels in conducting precise UAN verification processes.

A UAN Number is assigned to individuals if their previous employer has deducted PF or Payment of Fixed Deposits from their salary. This number enables the verification of moonlighting activities with immediate accuracy. Consequently, it simplifies the process for employers to apprehend those involved in moonlighting, allowing for appropriate disciplinary measures to be taken to maintain the integrity and security of the organisation.

Best UAN Check Practices for Large Corporations

Select the Top Digital Solution

For the best UAN verification, it is important that you select the top digital solution, like Digiverifier. By utilising cutting-edge technology, solutions such as Digiverifier can guarantee that the UAN numbers are validated appropriately, greatly minimising human mistakes and boosting the efficiency of the process. Digiverifier’s advanced features are integrated smoothly with your HR systems, automating the UAN verification process and ensuring your employment information remains precise and current. This strategy simplifies the recruitment process, enhances the accuracy of data and facilitates compliance without difficulty.

Regular Audits and Updates

While it is essential to check who is being shortlisted by the company during the initial recruitment phase, it is also important to do regular audits in the organisation. There is no guarantee that employers will follow a no-moonlighting company policy. Some may engage and you will have no idea. Hence, to stay updated it is vital that you invest in audits, and perform UAN checks to stay updated and aware.

Implement Robust Data Security Measures

Given the sensitive nature of employment data, it is imperative to establish comprehensive data security protocols. It is crucial to ensure that all UAN information is securely stored and accessible solely to authorised individuals. Furthermore, it is advisable to periodically update security protocols to safeguard against data breaches and unauthorised access.

Improve Communication Among Employees

It is imperative to maintain transparent communication with employees about the significance of precise UAN information. It is advisable to furnish employees with instructions on the process of updating their UAN details and to report any inconsistencies. Fostering an environment of integrity and openness is crucial in minimising the likelihood of fraudulent practices and guaranteeing the accuracy of UAN records.

Conclusion

The implementation of UAN checks stands as a pivotal element in the effective management of employee records and the assurance of compliance within substantial organisations. By incorporating UAN verification mechanisms, and undertaking consistent audits, organisations are positioned to refine their operational procedures, thwart fraudulent activities and uphold precise employment documentation. The adoption of exemplary practices in UAN verification not only augments operational effectiveness but also fortifies the organisation’s integrity and compliance structure.

In an environment where precision and efficiency are of utmost importance, the strategic application of UAN checks can profoundly influence the manner in which large organisations oversee their workforce, guaranteeing a smooth and compliant employment process. If you want to know more about the UAN checks and other digital background verifications, you can get in touch with the Digiverifier team.